1. Introduction
Fieldee ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you use the Fieldee platform, including our website, mobile applications, and related services (collectively, the "Service").
By using our Service, you agree to the collection and use of information in accordance with this policy.
2. Information We Collect
2.1 Information You Provide
- Account Information: Name, email address, phone number, company name, and role when you create an account.
- Attendance Data: Punch-in/out timestamps, geolocation data at the time of punching in/out.
- Expense Data: Receipt images, expense descriptions, amounts, and categories.
- Communication Data: Messages, feedback, or inquiries you send to us through forms or email.
2.2 Information Collected Automatically
- Device Information: Device type, operating system, unique device identifiers.
- Usage Data: Pages viewed, features used, session duration, and interaction patterns.
- Location Data: GPS coordinates when the app is actively used for punch-in/out (with your permission).
3. How We Use Your Information
We use the information we collect to:
- Provide, operate, and maintain the Fieldee platform.
- Process attendance records, leave requests, and expense submissions.
- Generate reports and analytics for authorized managers and administrators.
- Send notifications related to your account, schedule, or leave approvals.
- Improve our platform, develop new features, and fix bugs.
- Respond to your inquiries and provide customer support.
- Comply with legal obligations and enforce our terms.
4. Data Sharing & Disclosure
We do not sell your personal information. We may share data with:
- Your Employer/Organization: Your attendance, leave, and expense data is accessible to authorized managers and administrators within your organization.
- Service Providers: Third-party vendors who help us operate our platform (hosting, analytics, payment processing), subject to strict confidentiality agreements.
- Legal Requirements: When required by law, court order, or governmental authority.
5. Data Security
We implement industry-standard security measures including:
- Encryption of data in transit (TLS 1.3) and at rest (AES-256).
- Regular security audits and penetration testing.
- Role-based access controls and multi-factor authentication.
- Secure cloud infrastructure with SOC 2 Type II compliance.
6. Data Retention
We retain your personal data for as long as your account is active or as needed to provide services. Attendance and expense records are retained per your organization's configured retention period (default: 3 years). You may request deletion of your account and associated data at any time.
7. Your Rights
Depending on your jurisdiction, you may have the right to:
- Access, correct, or delete your personal information.
- Withdraw consent for location tracking at any time.
- Export your data in a portable format.
- Object to or restrict certain processing of your data.
- Lodge a complaint with your local data protection authority.
8. Contact Us
If you have questions about this Privacy Policy, please contact us at:
Email: info@fieldee.in